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Meeting Minutes 02/06/23

  1. Call to Order   

 

Present: Taylor, Apooorva, Iliana, Teagan, Aneesh, Hector (Zoom)

Absent: Allie (excused), Michelle (excused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Welcome Zane! Quick intros!

    2. Fifth Funding Cycle

      1. Mission Statement:

        1. The Cultural Events Board aims to broaden cultural knowledge by supporting the voices of underrepresented and misrepresented groups on campus, thereby promoting student engagement with their platforms. The Cultural Events Board encourages opportunities for interaction among students resulting in respect, appreciation, and understanding for cultural differences.  

  1. Voting Legend

    1. For - Abstain - Negation

  2. 7:15 PM - Students Against Campus Sexual Assault “An Intersectional Lens on Human Trafficking,” April 19th, 6:00-8:00 PM, Wolf Law

    1. Liaisons

      1. Teagan

      2. Zane

    3. Notes

      1. Purpose of Org: create a safe space for students to share their stories and/or educate themselves about the issues of sexual violence and other forms of oppression

        1. Also an avenue of advocacy

      2. Proposed Event

        1. To give a platform to show the effects of sexual violence

        2. To share stories of those who have been through and overcome their own experiences

        3. Focuses specifically on human trafficking

          1. Planning to work with the non-profit Her Future Coalition

            1. Works with communities that are vulnerable to human trafficking

            2. Provides the things that people need to overcome instances of sexual violence in their lives

            3. Will bring Anjali Tamang and Sarah Symons

            4. Build cross-cultural understanding  of the similarities and differences faced by different groups of people

    4. Questions

      1. Why the law building?

        1. Because it was available

        2. Consider another auditorium 

          1. CASE, etc.

    5. Discussion

      1. Where in the Law building will the event be taking place?

        1. It is in a room (206)

      2. Do we want to recommend them to offer food at their event?

        1. Good idea from another funding board (especially if they are already going somewhere for gifts)

  1. Motion to approve Students Against Campus Sexual Assault’s event, “An Intersectional Lens on Human Trafficking” for alignment with CEB Mission.

    1. 5 - 0 - 0

  1. MECHA “MECHA National Conference,” April 28th-29th, 

    2. Notes

      1.  Room Rental - $680.00 

      2. Speakers/Leaders - $4,500.00

      3. Decorations - $4,601.50

      4. Food - $10,000.00

    3. Total

      1.  $ 19,781.50 - $680.00

    4. Discussion

      1. Can we call them in for a meeting with Liaisons, Teagan, and Alexis

      2. Ask them to get all their quotes in by Friday

    5. Budgetary Questions/Comments

      1.  

    6. Motion to table the funding for MECHA’s event, “MECHA National Conference”

      1. 3 - 2 - 0

  2. Sigma Lambda Beta “Weekend in Vietnam,” April 4th, 6:00-9:00 PM, Williams Village Multipurpose Room

    2. Notes

      1.  Venue (Will Vill) - $500.00 - 

      2. Supplies/Decorations - $1,377.42 - 

        1. Vietnamese Snacks - $100.00 - 0.00

        2. Bo Cua gambling game (2) - $41.80 

        3. Da cau shuttle cock (10) - $99.70

        4. to he vietnamese flour figurines (3) - $48.00

        5. Round paper lantern kit - $46.00

        6. Paper lantern making kit (30) - $450.00

        7. Vietnamese flag (3) - $21.00

        8. vietnamese candy (3) - $45.00

        9. Yellow Table Covers - $21.00

        10. Red Table Covers - $21.00

        11. tarps (4) - $45.80

        12. Vietnamese decorations (2) - $54.00

        13. String - $5.30

        14. Tape - $10.00

        15. Duck tape (3) - $30.00 - 0.00

          1. Even before removing items with no quotes, the total adds up to $1,038.6

          2. -30

          3. -100

          4. New total - $908.60

      3.  

    3. Total

      1.  $908.60

    4. Discussion

      1. Suggest that they get food

        1. Need veggie options

          1. Boulder Pho 

          2. Vina  Pho and Grill 

          3. Chez Thuy 

          4. Black Pepper Pho 

          5. Pho Kitchen Bar and Grill 

          6. Kim’s Food to Go 

          7. Lucky Canes 

            1. Other food from VSA 

    5. Budgetary Questions/Comments

      1. Need quotes for everything that you want us to fund

    6. Motion to approve Sigma Lambda Beta’s event, “Weekend in Vietnam” for $908.60

      1. 4 - 1 - 0

 

  1. Old Business

    1. Fifth Funding Cycle 

      1. TEDxCU “Serendipity,” April 7th, 6:00-10:00 PM, Macky

        1. Apoorva and Michelle 

        2. Updates:

          1. Pre-spending meeting on Thursday

      2. NSA “Nepal Night,” April 8th, 5:00-10:00 PM, Glenn Miller

        1. Taylor and Allie 

        2. Updates:

          1. Pre-spending meeting today 

      3. SASA “SASA Show,” April 22nd, 6:00-10:00 PM, Lower Rec Courts

        1. Teagan and Iliana 

        2. Updates:

          1. Pre-spending meeting was this morning!

      4. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th, 11:00 AM to 6:30 PM, Virtual (Zoom)

        1. Taylor and Hector 

        2. Updates:

          1. Trying to schedule pre-spending meeting 

      5. Asian Unity “Passport to Asian Banquet,” April 7th, 5:30-10:00 PM, Byron R. White Club 

        1. Taylor and Allie 

        2. Updates: 

          1.  Tuesday 9 am 

    2. Fourth Funding Cycle 

      1. International Festival Committee “International Festival 2023” March 4th 3:00-7:00 PM, Glenn Miller Ballroom  

        1. Iliana and Aneesh 

        2. Updates:

          1. Jamey approved the 495.63 request 

      2. VeRVE Collisionz “VeRVE Collisionz Street Dance Competition” March 19th 6:30-8:30 PM, Glenn Miller Ballroom  

        1. Michelle and Taylor

        2. Updates:

          1. Just sent logos for advertising 

      3. Sigma Psi Zeta  “Culture Shock” March 12th 6:30-10:00 PM, Glenn Miller Ballroom 

        1. Aneesh and Apoorva 

        2. Updates:

          1. No updates

    3. Third Funding Cycle 

      1. Saudi Students Association “Saudi Foundation Day,” February 26th 4:00-11:59 PM

        1. Aneesh and Iliana

        2. Updates: 

          1. No news– have not responded to my email

            1. I can send them a follow-up - Aneesh 

      2. Multicultural Greek Council “MGC Yardshow 2023: Stomp Your Heart Out,” February 18th 6:00-9:00 PM

        1. Teagan and Taylor

        2. Updates: 

          1. Want to change the date to April 16th

              1. 2 for - 1 abstain - 2 against

              2. Chair votes For

                1. Motion passes 

    4. Post Event Review

      1. CUBASGA “CUBASGA Spring 2023 Conference,” February 4th-5th 9:00 AM-7:30 PM

        1. Advertising:

          1. I did not see any tabling

          2. Not too many posters

          3. But it was an academic conference

        2. Logistics:

          1. Make sure that you check what time the building you were intending to use closes

        3. Content:

          1. Lots of panels

            1. Various themes and topic

        4. Future Notes:

          1. Announce early for travelers

          2. More clarity in organization 

      2. VSA “Culture Lunar New Year Show,” February 4th 6:00-10:00 PM

        1. Advertising:

          1. Did a lot of tabling

          2. They should aim to have advertising in to us much sooner

        2. Logistics:

          1. Program Council:

            1. Set up ~3 hours late → messed with rehearsals

            2. Lots of audio issues that they just kinda ignored for a while

            3. Also let Sarah Kang just struggle with the mic on stage for like 3 minutes and never stepped in to help 

          2. Started the food about 15 minutes late

            1. Let people in in batches

          3. Great decorations

          4. They were really nice to CEB 

        3. Content:

          1. Really great Lion Dance

          2. Why Sarah Kang gotta hit us in the feels

          3. The crowd seemed to enjoy RINI

          4. The food was really, really good!

        4. Future Notes:

          1. Will get charged by UMC for damages - follow up from EP&C

          2. More veggie options

          3. More food next year

            1. Not their fault tho

  2. Officer Reports

    1. Advisor(s)

      1. I am remote Tuesdays. 

      2. Do we still want security for AM? 

        1. Yes

      3. Timesheets!

      4. Ignite Social Justice Conference - for students! Register if you are interested in attending!

        1. The conference will be held in-person on Saturday, February 25, 2023 in Kittredge Central.

      5. Aneesh/Iliana: are you available to meet any of the following times?

        1. Feb. 9: 

          1. 4-5pm:

        2. Feb. 10: 

          1. 1-2pm:

        3. Feb. 14: 

          1. 9am-2pm: (Aneesh 12:30-2)

          2. 2:30-5pm: (Aneesh 2:30-3:15)

        4. Feb. 15:

          1. 2:30-5pm: (Iliana-I would be late because my class on this day ends at 2:15) (Aneesh available after 3:20)

        5. Feb. 16:

          1. 9-10am

          2. 11am-12pm

          3. 1-2pm (Aneesh 1-2)

        6. Feb. 17: 

          1. 9-10am (Iliana)

          2. 12-2pm (Aneesh 12:30-1)

      6. SAFE meeting tomorrow 

 

  1. Leg Council

    1. We ratified four members to CUSG proper. We also reviewed three legislations in the first and second hearings. The SFRs and constitutional amendments are the most important for CEB. 

      1. First Hearing

          1. Proposed changes to the constitution by leg council below

          2. Each Joint Board shall have up to two (2) non-student voting appointees. The term for these members shall be two (2) years. 

            1. The Cultural Events Board (CEB), Distinguished Speakers Board (DSB), and Student Organization Allocations Committee (SOAC) shall be exempt from this requirement. 

          3. The Cultural Events Board (CEB) shall be allowed to appoint up to an additional six (6) voting members, subject to ratification by the Legislative Council. One seat must still be maintained for a post-baccalaureate student and one for a Representative-at-Large. 

      2. Second Hearing 

  2. CUSG Liaison 

    1. Welcome Zane!

    2. Add your pronouns and phone number to the bottom of the minutes and then we can add you to the GroupMe. 

  3. GPSG Liaison

    1. TBD

  4. Finance Board Liaison

    1. No updates

  5. Marketing Coordinator

    1. Poster pleaseeeeee!

    2. When you send out the post-event surveys that you’ve made a copy of, pls double check that you have deleted the portion at the top that says “Liaisons!” with more stuff ab making a copy of the survey

    3. Please be showing up for your shifts for tabling! Super important that we market for both recruitment and AM!

  6. Speakers Coordinator

    1. One week out y’all!

      1. Again if there’s any reason that you won’t be able to be at Will Vill at 4pm on 2/16, we need to know ASAP

        1. So far only Iliana and Allie have mentioned any conflicts

          1. Iliana arrives at 6

          2. Allie arrives at 5

      2. Met with AM last week with Iliana and Alexis

        1. Book is good to go, we’ll have a table to sell her books at the event

        2. Soup is good to go (plus compostable utensils and bowls)

          1. Add Food safe gloves to day of supplies list

        3. She agreed to a reception

        4. Prepared to speak and share for 1-1.5 hrs

          1. Open to live audience QnA (raise-your-hand style)

            1. thoughts?

    2. Iliana has a draft of the ROD ready (more in her section)

    3. We’ll be doing a walkthrough of the space to get a better idea of what it’s like

    4. Fashion event thoughts and feelings…

      1. Conversation with Teagan and Alexis:

        1. Event date in April? 

          1. Monday, April 17 for Ballroom

          2. Monday, April 10 for Macky

    5. PC Collab brainstorm options

      1. Other options: food and beverage, photo booth, tabling, etc?

  7. Student Outreach Coordinator

    1. PLEASE CC ME ON ORG EMAILS 

    2. Presence is dumb so if your orgs have any issues with numbers, LMK and I will try to get it fixed! 

    3. Sending emails to orgs to apply 

  8. Assistant Speakers Coordinator

    1. Meeting with Cherie Summers from the Engineering Building on the 9th

    2. Danielle SeeWalker answered our request and is willing to meet with us!

    3. Also, here is the

  9. Webmaster

    1. No updates

  10. Social Media Coordinator 

    1. Please fill out this

      1. For social media advertising 

    2. Is there a way for us to get new headshots??? 

      1. Pls the old ones are TIRED

  11. Secretary/Historian

    1. Thoughts on Newsletter before it goes out

    2. Attendance policy reminder

    3. Speakers V2 Electric Boogaloo:

      1. Alexis can we get parking for CEB members?

        1. Those of you who need transport, we can coordinate getting there

  12. Chair

    1. Can we also reach out and see if we can put it in the CNAIS newsletter, if they have one?

    3. Please continue to sign up for , we still have some empty spots.

      1. Need someone 2-3 on Wednesday 

    4. Please repost recruitment and AM stuff from the CEB Instagram. 

    5. Do we need to register for the MECHA conference? Can we get just like a couple CEB member spots so different people can go different days?

  1. Adjourn

    1. 9:45

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