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Meeting Minutes 02/12/24

  1. Call to Order  

 

Present: Aneesh, Taylor, Monique, Apoorva, Freya, Manasa, Morgan, Lawrence 

Absent: Hanna (excused), 

Secretary: 

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business
    1. Fifth Funding Cycle First Hearings 
      1. 7:15 - Muslim Student Association  - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown
        2. Liaisons
          1. Apoorva
          2.  
        3. Notes
          1. Location: Rec Center, specifically ice rink overlook and lower courts 
          2. Setup
            1. 11am to 3pm 
          3. Beginning: 1pm to 4pm 
            1. Calligraphy 
              1. Stations 
              2. Arabic/Islamic Words 
              3. Will be judged by MSA exec board
            2. Henna 
            3. Islamic slam poetry 
          4. Middle: 3pm 
            1. Starting at 3pm with prayer 
            2. Make Dua as Muslims 
            3. Typical to pray five times a day 
            4. Tournament: 3pm-7pm 
              1. Men’s basketball 
              2. Men’s Soccer
              3. Women’s Basketball 
          5. Ending:  9pm to 11pm 
            1. Food 
            2. Call to prayer 
        4. Questions
          1. What is your alignment with our mission statement? 
            1. Have a space on campus for those who are involved in the community
            2. Recognize out differences and similarities with non-Muslim students 
            3. Educate others about Islam 
          2. How are the events going to be run? Are they overlapping? 
            1. Some will be but there is little overlap
          3. Where is our event going to be? 
            1. ƷSMӰƬ Rec Center 
        5. Discussion
          1. Event is well aligned with mission statement 
            1. Good mix of different types of activity 
            2. But needs more clear description 
        6. Mission Statement Alignment
          1. Motion to approve mission statement alignment for MSA’s event “MSA Showdown”
          2. 6 - 0 - 0
        7. Post-presentation notes
          1. Maybe invest in an Imam for prayer if possible
    2. Interviews
      1. 7:30 -
      2. 8:00 -
    3. Fifth Funding Cycle Second Readings
      1. Society of Asian Scientists and Engineers - April 5 - 6:00PM-10:00PM - Byron White Club - AAPI All New Years
        2. Liaisons
          1. Freya
          2.  Taylor 
        3. Notes
          1. Space Rental - $15,486.00 - 
          2. Costumes - $1,102.81 - 
          3. Parts/Materials/Supplies - $16,731.81
          4. Food - $2,408.00 -
          5. Gifts/Awards/Prizes - $805.99 - 
        4. Total - $36,534.61- 
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $ for SASE’s event “AAPI All New Years”
            1. In favor - Abstain - Negations -
            2.  
        7. Budgetary Questions/Comments
          1. Have them visit CSI anytime tuesday and thursday from  1:30pm-5pm 
      2. Verve Collisionz - 7:00 PM-10:00 PM - Macky Auditorium - 15th Annual Competition
        2. Liaisons
          1. Morgan
          2.  Taylor 
        3. Notes
          1. Space Rental - $11,299.01
          2. Performer Fee - $2,750.00
        4. Total - $14,049.01 - $14,049.01
        5. Discussion
          1. Motion to approve $14,049
        6. Motion to approve
          1. Motion to approve $14,049.01 for Verve Collisionz’ event “15th Annual Competition”
            1. 5 - 1 - 0
            2.  
        7. Budgetary Questions/Comments
      3. Muslim Student Association  - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown
        2. Liaisons
          1. Apoorva
          2.  
        3. Notes
          1. Food - $2,454.78 
          2. Space Rental - $424.93  
          3. Parts/Materials/Supplies - $116.72  
          4. Gifts/Awards/Prizes - $466.40 - $0.00
        4. Total  $3,462.83 - $2,996.43
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $2,996.43 for MSA’s event “MSA Showdown”
            1. 6 - 0 - 0 
        7. Budgetary Questions/Comments
          1. Where is the funding for Henna coming from? 
          2. Liaisons will advise them to get more money for supplies
      4. Marginalized Genders in Gaming - April 16 - 6:00 PM-8:00 PM - Virtual (zoom or discord) - April Speaker Spotlight
        2. Liaisons
          1. Apoorva
          2. Marya 
        3. Notes
          1. Speaker Fee - $1,850.00  
        4. Total - $1,850.00 - 
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $1,850.00 for Marginalized Genders in Gaming’s event “April Speaker Spotlight”
            1. 6 -0- 0 
        7. Budgetary Questions/Comments
          1. Liaisons will notify about advertising 
      5. Health Equity and Applied Learning (HEAL)  - April 10 - 6:00PM-7:00 PM - ECON 117 - Intersection of Global Cultural Awareness and Public Health
        2. Liaisons
          1. Hanna
          2. Monique
        3. Notes
          1. Speaker- $15,000
            1. Catherine Wanjohi
          2. Speaker- $15,000
            1. Amanda Cunningham
        4. Total - $30,000
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $30,000 for HEAL’s event “Intersection of Global Cultural Awareness and Public Health”
            1. 6-0 -0 
        7. Budgetary Questions/Comments 
          1. Monique will advise for juice 
      6. Asian Unity - April 12th - 7:00PM-10:00PM - Byron R. White Club - “Spring Formal and Banquet”
        2. Liaisons
          1. Aneesh  
          2. Monique 
        3. Notes
          1. Space Rental- $12,133.07
          2. Performer- $7,000
            1. Tiffany Day
          3. Contracted Services- $500.00
            1. DJ Service: Kevin Truong
          4. Materials- $338.35 - $0.00
            1. Catering Supplies for caterers who confirmed they would not bring their napkins/cutlery, etc.
          5. Food - $7,260.00 - $6,190.75
            1. Manilla Bay (waiting on quote)
            2. Aloy Thai (waiting on quote)
            3. Rising Tiger ($2,215) 
            4. Dim Sum ($500.75) - $1,500.75
            5. Lucky Canes ($2,475)
          6. Equipment Rental- $2,307.00
            1. Providing services that Levy/Venue is not able to provide
          7. Advertising - $300.00
            1. Planning on creating all advertisements from the CSI Resource Center
          8. Costumes/Decorations- $587.05 - $553.07
            1. Did not fund balloons and balloon pump 
        4. Total - $30,425.47 - $28,983.89
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $28,983.89 for AU’s event “Spring Formal and Banquet”
            1.  6 - 0 -0 
        7. Budgetary Questions/Comments
          1. Liasions inform board that their caterers should provide plates and whatnot 
      7. South Asian Student Association - April 27th - 6:00PM-9:00PM - Rec Center - SASA Show 2024 
        2. Liaisons
          1. Aneesh 
          2. Manasa
        3. Notes
          1. Space Rental -  $977.75
          2. AV - $9,158
          3. Food - $2,507.00
          4. Decorations -  $350.00
          5. Parking - $150
          6. Advertising - $300
        4. Total - $13,442.75 - $13,442.75
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $13,442.75 for SASA’s event “SASA Show 2024”
            1. 5 -0 -0 
        7. Budgetary Questions/Comments
          1.  
      8. Psychedelics Club  - April 17 - 11:00 AM - 6:00 PM - Wolf Law Building - Cannabis and Psychedelics Symposium 2024
        2. Liaisons
          1. Lawrence Khadka
          2.  
        3. Notes
          1. Speaker Fees - $1,325
            1. Stephanie Shephard
            2. Ramzy Abueita 
            3. Brigitte Mars
          2. Space Rental (Wolf Law) - $425
          3. Airfare - $400
          4. Lodging - $500
          5. Ground Transportation - $300
          6. AV - $990
          7. Parking - $140
            1. 14 - 1 day parking passes
            2. 2 speakers, 10 panelists, 2 workshop facilitators
          8. Advertising - $500
            1. Posters and social media advertisements
          9. Costumes/Decorations - $200 - $260
            1. 2x banner of Psychedelics club logo
          10. Photographer (not confirmed) - $1,200
        4. Total - $7,980.00 - $4,780
        5. Discussion
          1.  
        6. Motion to approve
          1. Motion to approve $$4,780 for Psychedelics Club’s event “Cannabis and Psychedelics Symposium 2024”
            1. 6-0 -0 
            2.  
        7. Budgetary Questions/Comments
          1. Asked for all inclusive expenses for speakers 

 

 

  1. Old Business
    1. Third Funding Cycle 
      1. CU Ceramics - “CU Ceramics Club: Visiting Artist Series Spring 2024” - Visual Arts Complex 1B20 (Auditorium) & 175 (Ceramics Common Studio) - February 1st and 2nd - 5:30-6:30 PM
        1. Liaisons: Apoorva and Hanna
        2. Updates:
          1. General hearing will occur in the next two weeks
      2. CUBASGA - “CUBASGA Conference” at UMC - Aspen Rooms, UMC-247 - February 24th and 25th - 9 AM - 6 PM
        1. Liaisons: Monique and Marya
        2. Updates:
          1. None 
      3. Saudi Student Association - “Saudi Foundation Day 2024” - Will Vill - February 24 - 4-10 PM
        1. Liaisons: Taylor and Freya
        2. Updates:
          1. Catering
            1. EPNC Menu  
              1. Lamb Kabsa: Priced at $14 per serving
              2. Matazeez: Priced at $16.50 per serving
              3. Gareesh: Priced at $15 per serving
              4. (Vegetarian) Aseedah: We are currently finalizing the details and pricing with EPNC.
            2. Communication issues regarding food
              1. Have not been responsive 
              2. Several menu items were changed very close to the date 
            3. Can move their event to the next day and be granted an exemption (not ideal from CEB’s perspective)
          2. Deadline to figure this out was 5pm 02/12/24 
      4. Vietnamese Student Association - “VSA Culture Show” - GMB - February 24 - 5-10 PM 
        1. Liaisons: Aneesh and Taylor
        2. Updates: 
          1. Date change to 3/17
          2. Headliner Change (maybe)
    2. Fourth Funding Cycle
      1. TEDxCU - “TEDxCU” - March 2nd, 2-7 PM, Macky Auditorium
        1. Liaisons: Apoorva and Manasa
        2. Updates:
          1. IFC on the Hill sponsorship
            1. Meeting tomorrow at 11am with Alexis 
      2. Sigma Psi Zeta - “Culture Shock”  - March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom
        1. Liaisons: Aneesh and Lawrence
        2. Updates:
          1. All is well
    3. Fifth Funding Cycle 
      1. Black Student Alliance - April 6th- 5:00PM-10:00 PM - Folsom Field - “Unapologetically Black Formal”
        2. Liaisons
          1. Apoorva 
          2.  
        3. Updates
          1. Second hearing next meeting 
      2. Spanish and Portuguese Graduate Association - April 5th (12:00-5:00PM) & April 6th (9:00AM-5:00PM) - Will Vill MPR - “Spring Conference”
        2. Liaisons
          1. Manasa
          2. Freya 
        3. Updates
          1. Sent email regarding the budget approval
          2. Coordinating a pre-spending meeting
            1. Aneesh - email them an example of an all-inclusive quote
      3. African Student Association - April 13th - 6:00PM-10:00PM - Rec Center’s Lower Basketball Courts - “A Tour of Africa”
        2. Liaisons
          1. Marya  
        3. Updates
          1. Working on scheduling a pre-spending meeting 
      4. Nepalese Student Association - April 20th - 4:00PM-10:30PM - Glenn Miller - “Nepal Night 2024”  
        2. Liaisons
          1. Lawrence  
          2. Aneesh
        3. Updates
          1. Trying to find a time slot that works with Becky (CSI)
          2. Performer (Nima Rumba) confirmed for an all inclusive quote of $13k
            1. Will have 2 more additional band members
      5. International Festival Committee  - April 21st - 3:00PM-7:00PM - Glenn Miller Ballroom - International Festival 2024
        2. Liaisons
          1. Taylor 
          2. Aneesh 
        3. Updates
          1. Working on prespending meeting 

 

  1. Officer Reports
    1. Advisor
      1. Meeting with EPNC for process on outside food at 9:30am to 10:30am
      2. 22 tickets sold so far! Let’s try and market more ASAP!
    2. Leg Council Liaison
      1. No new updates
    3. GPSG Liaison
      1. No new updates.
    4. Finance Board Liaison
      1. 1st Hearings Tomorrow.
    5. Student Outreach Coordinator
      1. Recruitment Updates 
    6. Marketing Coordinator
      1. Printing out posters soon for be sure to grab them in the office after they are printed
    7. Speakers Coordinator
      1. Tell your friends/family about our event whoo! There seems to be a lot of community interest. 
      2. Moderators – not there to see if anyone is interested but if not, no worries, we were thinking of possibly bringing in a faculty member. 
        1. Will take place next week! Come with a 30 second blurb about why this is something you want to do 
    8. Secretary/Historian
      1. N/A
    9. Social Media Coordinator 
      1. Post is doing well! 
    10. Assistant Speakers Coordinator
      1. CCP Committee
        1. Between these times is there one that works better?
          1. Tuesdays 9:30am-10:30am, Mondays 6-7pm, or Thursdays 9:30am-10:30am
            1. Marya: monday time works for me
            2. Monday times work for Aneesh. T/Th works until 10:05
      2. Q & A Committee
        1. Between these times is there one that works better?
          1. Tuesdays 9:30am-10:30am, Mondays 6-7pm, or Thursdays 10am-11am 
            1. Marya: Monday & Thursday time work for me
            2. Monday times work for Aneesh. T/Th works until 10:05
    11. Webmaster
      1. N/A
    12. Chair
      1. Two interviews have been moved to next week
      2. Training this Saturday
  2. Adjourn
    1. 9:25

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