Add Events (for Event Admins)
The 精品SM在线影片 events calendar鈥攑owered by Localist鈥攂rings together hundreds of university events in one place. As an event admin in the calendar you will find it easy to add events to the system and include ways to promote your event. Use the steps below to get started on adding events for your group(s).
Login
You must login to submit an event or make any changes to an event you have already submitted.
Click the听Login听link at the top of the 听. Use your CU Identikey username and password to sign in.
If this is your first time signing in to the university calendar, you will be prompted for your name and CU email in order to create a new profile.听
Calendar Admin Dashboard
The events calendar has a public submission form but Event Admin users should use the add event form in the calendar administration dashboard because it offers additional and advanced functionality.
Below your profile image is a list of platform navigation links.
厂别濒别肠迟听Calendar Admin
听
Add an Event
听
Once in the Admin Dashboard area, Expand the听Events听link and select听Add Event
Event Form
Name:听This will be displayed as the event鈥檚 name.
Tip:听After you enter the event鈥檚 name, if you see text below the field this is a warning of any possible matching events either in the past or future. If this is the case stop here and review the Modify an Event tutorial.
Description:听We suggest that you keep the character limit below 400 - we do not impose a limit but it is best to maximize the impact of of the event description on the events calendar with a short, tight summary. Then link to an event webpage with full details. Descriptions must comply with the events calendar policies of accessible content.
Status:听The default is 鈥淟ive,鈥 but can be changed to 鈥淐anceled,鈥 鈥淧ostponed鈥 and 鈥淪old Out.鈥 When the default status is changed, the status will be applied to the event鈥檚 title. For example, 鈥淐ANCELED: Spring Gardening Workday.鈥
Schedule
Start Date:听There are several ways you can enter a date: You may enter numerical dates, 10/3/14, traditional Oct 3, October 3, 10/3, or you may enter in phrases 鈥淣ext Friday,鈥 鈥淭omorrow,鈥 10/3/14, etc. As you type, the date below the field will update accordingly.
Start Time:听If no 鈥淎.M. or P.M鈥 is indicated the default time is A.M. For all day events please use the University / business open hours.
End Time:听If no 鈥淎.M. or P.M鈥 is indicated the default time is A.M. For all day events please use the University / business closing hours.
Repeating:听By default events are set to never repeat, but you have multiple options to create complex schedules. If your events occurs on more than one day, click the down arrow to select the option you need.
Location
Experience:听The default is 鈥淚n-Person,鈥 but can be changed to 鈥淰irtual鈥 or "Hybred". Selecting either听Hybrid听or听Virtual听will expose the following three fields. If you select听Virtual听the physical location fields will be hidden.
Virtual Experience:
- Dial-In Instructions: Paste the typical dial-in instructions from your service of choice. If using Zoom, make sure the zoom . If you prefer to share stream details with only those who will be attending, you can use听have participants register to recieve the meeting invite information.听Click the Ticketing & Registration tab to add ticketing or registration information to your event,
- Stream URL:听Entering a URL will trigger a CTA to appear on your event鈥檚 page that will send your community to the stream鈥檚 external page. To activate the registration button for a future stream, use the Registration URL field under Tickets & Registration
- Stream Embed Code: If your streaming service supports embedding videos to watch a stream directly on the event page in Localist, paste the code here.
In-Person听Experience:
Event Place:听The events calendar has location pages already in place. All you need to do is connect the location to your event by typing in the name of the building and select it from the list. This will automatically feed in details of the location such as location name, address, map, etc. This means that you no longer have to remember or re-enter addresses.
Room:听This can be words, such as Glenn Miller Ballroom or numbers.
Photo:听Drag and drop a photo into the photo uploader or select Upload鈥搕his will pull an image from your computer. Choose from Photos will open a small window to browse your recent photos and photos from the Photo Library.
Important:听Do not use pictures of event flyers or images with embedded text on them - they are not accessible and your group will be given a warning if your event content is not accessible. You can find hundreds of images to use on the听听site.
Photos
Photo:听Add a photo if you have one. You can either Upload a photo from your computer or Browse for a previously uploaded photo. If you upload a photo, size the image to听听350px听x 350px.
Photo Caption: This field is for听image alternative text and is听used by screen readers, search engines, or when the image cannot be loaded.
Do Not Use images of event flyers听- they are not accessible and your event may not be approved. You can find hundreds of images to use on the听听site.
Classifications
Calendar users can find events by Type, Interest and Audience. The classifications filters are populated with terms most commonly used. Select all that apply from the drop down options. You may only associate an event with one group.
Event Type:听Choose one or two. Be mindful of what matches best to your event.听DO NOT USE听the听Featured Event听label. This is reserved for the event calendar admin and using this filter will delay your event approval. The Featured Event label is blocked for selection for听all event admins.
Interest:听Choose the best matches - do not select All.
Audience:听Choose appropriate audience.
Academic Calendar: DO NOT USE.听This filter is reserved听for the university's official, campus-wide dates and deadlines. Using this filter will delay your event approval.听The Academic Calendar听labels are听blocked for selection for听all event admins.
Faculty/Staff Calendar:听DO NOT USE.听This filter is reserved听for the university's official, campus-wide dates and deadlines. Using this filter will delay your event approval.
Group:听Choose your group. Note: if you choose another group that you are not an event admin for, your event will go into the pending queue for approval.
Additional Details
Keywords:听This field is used for SEO purposes and does not display publicly. 听Add terms that are relevant to your event to help your event show up in search results.
Tags:听Tags are used for micro-categorizing events. They display on your event page and are used to group similar events. (review the Tags Best Practices article for examples)
Hashtag:听听Engage with your audience by adding a hashtag. Do not include the hashtag symbol as it will automatically be added.听Bonus:听Hashtags are monitored and used as part of the trending algorithm within the system.听Note:听Only one hashtag can be used.
Event Website:听Enter the event URL is applicable.
Vanity URL:听The event URL is derived from the event name. Use this field if you would like to give your event a custom URL.
Owner:听This field will display the email of user who created the event. If ownership needs transferred, the email just needs changed to the new owner鈥檚 email.
User Engagement
Allows User Activity:听Uncheck this option! This is checked by default but our Events Calendar requires all events to uncheck this option to disable comments, reviews and user-added photos.
Allow User Attendance:听This is checked by default. Unchecking this disables the 鈥淚鈥檓 Interested鈥 and 鈥淚nvite Friends鈥 functionalities. We encourage events to promote this feature.
Visibility
Events can be marked as Public, Unlisted, or Restricted to specific locations.
Public:听听The event will be displayed on the calendar at all time and to anyone visiting your calendar.
Unlisted:听The event will not be displayed on the calendar. The only way to see the event is if the event creator circulates the event鈥檚 URL.
Restricted:听The event鈥檚 visibility will be restricted to specified locations.听
- Place Pages:听If you are having a year long exhibition, we do not want the event to appear on the university calendar homepage every day for a year. Check the Place Pages box, so users visiting the place landing page would still see the event every day it is occurring.听
- Widget:听Another common restriction is to use Widget - this will restrict the event so it will only appear in a block on your website and not on the public events calendar.
- Logged In Users Only:听This option will restrict the event from the general public but it will display for all logged in听users.
Exclude from Trending:听The event will not appear in the trending list.
Ticketing
To add ticketing or registration information to your event, click the Ticketing & Registration tab.
Use Localist Register: We do not have this option enabled on the platform
Ticket Cost:听Enter any number with accompanying text, such as $10 door. If the event is free then leave this field blank.
Registration URL:听Add a Buy Tickets or Register button to your event.
- Buy Tickets:听If a price is entered in the 听Ticket Cost field, the link added to this field will default to say Buy Tickets.
- Register:听If the event requires registration put the registration URL here and be sure to leave the ticket cost field is blank.
- Important note:听Events asking for payment must comply with university policies first. (Link to tutorial with Registration with payment)
Event Reach
Event Reach is a feature of the platform to measure the expected 鈥渞each鈥, or audience awareness, of an event. The metric is based on the amount of certain content in an event. Do not be too concerned about this metric, A 30-50% is a healthy score for a typical event.
Go Live
Click听Save Changes.
Proofread Your Work
Once you鈥檝e published your event, Click听View Event听to make sure all is well. Here are things to check for:
- Make sure you鈥檝e included a contact person (name, phone, email) so people have someone to听contact if they have questions or need an accommodation to attend.
- Check to make sure apostrophes and other punctuation marks are displaying correctly.
- Check the spelling.
- Is the map pointing to the right place?
- If you鈥檝e included links, make sure they鈥檙e working.
- Are there extra spaces between paragraphs? Take them out.
For You Visual Learners:
[video:https://youtu.be/9enpwb7ISp0 ]