Good morning,

Starting today, academic program pages will open for edits in the 2020–21 catalog. (Non-academic program pages will open for edits in December.)

If you're the first reviewer in a page's workflow, you'll receive an automated email from catalog@colorado.edu with a link to your approval queue soon. Once you approve a page, the next reviewer in the workflow will be notified that the page is ready for their review. As you prepare to review the catalog, please keep the following in mind:

• If you review multiple catalog pages, you'll receive a separate email notification for each page when it becomes available.
• Reviewers listed after you in the workflow will not be able to review the page until you have approved it. Please be mindful of other reviewers in your workflow(s) and plan to edit and approve your page(s) in time for them to complete their own reviews by the target deadlines.

See below for additional updates and reminders on workflows, faculty listings, course changes, degree audit review and program learning outcomes.

We hope to see you at an upcoming catalog drop-in session! A reminder that you can find all session dates on our catalog production webpage, as well as upcoming deadlines and self-guided catalog support slides (in the "Resources" panel).

Office of the Registrar

Workflows

To those of you who submitted your catalog workflow updates to us by the Oct. 4 deadline—thank you! The workflows for your pages have been updated accordingly. If you did not submit any changes, your workflows are the same as they were for the 2019–20 catalog. If you have questions about the workflows for your pages, please email catalog@colorado.edu.

Faculty & Course Updates

While faculty listings and course descriptions are displayed in the catalog, you cannot edit this directly from the catalog platform. Instead, please submit the appropriate request.

• To add, edit or delete faculty information, submit our faculty edit request form.
• To update course information in the catalog, complete a course proposal and revision form. This includes adding a new course, removing a course, or modifying existing course information (including the full course description). Course proposals received by January 15, 2020, will be published in the 2020–21 catalog. For additional information, see the course proposals webpage.

Degree Audit Review

As part of this year's catalog review process, the degree audit team will review all academic program pages (including minors, certificates and graduate degrees). In the interest of increased transparency and supporting student success, please list all course options in the catalog. Programs that offer multiple tracks/options/emphases should also list any differing requirements accordingly. Degree audits will be encoded based on program requirements and plan(s) of study as defined in the catalog.

Questions about the difference between what to include on the requirements and plan of study tabs?

• The requirements tab should include all requirements needed to complete the program, including course options that meet the individual requirements, as well as minimum grades and/or GPA requirements.
• On the plan(s) of study tab, use the plan of study grid to provide a sample semester-by-semester plan of study, including general education requirements. Credit totals should equal the minimum required total hours for the degree.

For more information about the requirements and plan of study tabs, please see our catalog support slides or attend an upcoming drop-in session.

Program Learning Outcomes

As a part of regular program review and ongoing campus accreditation efforts, the campus will continue to move toward asking each unit to specify what knowledge and skills students will gain during the course of a degree program. 

The 2020–21 catalog will include a learning outcomes tab for each degree program. As with the 2019–20 catalog, if your unit has already crafted and approved its program learning outcomes, please plan to include them here. If not, you may leave the learning outcomes tab blank and it will not appear in the published 2020–21 catalog.

If your unit already provided program learning outcomes for the 2019–20 catalog, they will be available on the page for your review and approval just like any other catalog content.

For more information about creating learning outcomes for its degree program(s), your unit may contact the Vice Provost for Academic Planning and Assessment.

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Greetings catalog reviewers!

This message contains an overview of the 2020–21 university catalog production schedule, upcoming drop-in working session dates, a request to share workflow updates and a preview of other next steps.

Update Your Catalog Workflow(s)

Before the 2020–21 catalog opens for edits in October, we need your help ensuring the workflows for your pages are up to date. If you’ve had staffing or other changes that impact who should review your catalog content, please let us know by submitting a workflow update request form. If needed, you can also contact us to request a breakdown of current workflow configurations for your page(s).

The deadline to submit catalog workflow updates is Friday, October 4.

Submit Workflow Updates

If you review Arts & SciencesorEngineering & Applied Science program pages in the catalog, please note that our team is working directly with Peter Hoagland and Mary Steiner respectively on all catalog workflow updates for these colleges.

Catalog Production Schedule

An overview of key catalog production milestones is below.

Please note that several deadlines pertain to academic program pages only. By contrast, “non-academic program pages” include business office catalog pages as well as content related to policies and procedures. (For example: admissions, advising, enrollment, student affairs, student financials and university policies.)

• Friday, Oct. 4: Deadline to submit workflow updates.
• Friday, Oct. 18: Workflows initiated for all academic program pages; catalog edits begin.
• Friday, Dec. 13: 
  • Deadline for all academic department reviewers to approve catalog pages.*
  • Workflows initiated for non-academic program pages; edits to these catalog pages begin.
• Friday, Feb. 7, 2020:
  • Deadline for all college- and school-level reviewers to approve catalog pages.
  • Deadline for all non-academic program page reviewers to approve pages.
• Friday, Feb. 28: Degree audit team reviews all academic program pages, and will encode degree audits based on requirements as defined in the catalog.
• Monday, March 23: Catalog team completes final review of all catalog pages (consistency, structural improvements and style guide alignment).
• Tuesday, March 31: ��ƷSM����ӰƬ 2020–21 catalog published.

*If you review academic program pages in the catalog in Arts & Sciences, please defer to Peter Hoagland for any additional college-specific instructions related to this deadline.

Drop-in Sessions

Drop-in working sessions are open to both new and returning catalog reviewers. Stop by for hands-on assistance with:

• Accessing and approving edits to your catalog pages
• Navigating course tables, plan of study grids and shared/borrowed content
• Guidance on updating information that displays in the catalog but cannot be edited directly through your pages (faculty updates, course revisions, etc.)

No appointment necessary, just bring a laptop. Sessions offered October–December:

Attend a Catalog Drop-In Session

Support Resources

Need help outside of drop-in hours? Look for the “Resources” panel on our Catalog Production webpage for help materials, including:

• Catalog support slides: an overview of key catalog functionality, including step-by-step videos on important catalog platform features and tools.
• Catalog style guide: addresses common formatting questions, accessibility considerations and related best practices for catalog content.

Stay Connected

If you know someone who could benefit from periodic catalog updates, please encourage them to . Have questions about the current or upcoming catalog? Send them to us at catalog@colorado.edu.

We look forward to working with you in the time ahead!

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