Rate-Based Service Activities

Rate-based sales of goods and services from campus units to internal and external customers are subject to guidelines regarding rate-setting and recording transactions. The campus facilitates an annual process regarding all Rate-Based Service Activities (RBSAs).ÌýRBSAs are defined as instances in which goods or services are provided at consistent rates based on units of sale (e.g., $100 per hour), in any volume or frequency, to customers internal or external to ¾«Æ·SMÔÚÏßӰƬ.

The submission deadline forÌýfiscal year 2024-25 (FY25) rates is April 30, 2024.ÌýRate development documents (rate sheets and certifications) are available at the links below.

Determining which units qualify as RBSAs is a nuanced process with many factors. BFP works closely with the Office of Contracts and Grants (OCG) to ensure that all new and prospective RBSA units fully undergo the RBSA determination process. If you believe that your unit may qualify as an RBSA, or would simply like to explore further, please email BFP at rates@colorado.edu to initiate theÌýprocess.

FY25ÌýRate Sheets

In February-March, we offerÌýfourÌýRBSA group training sessions to assist units in preparing for the upcoming RBSA rate-setting cycle. All training sessions are virtual, via Zoom. View the RBSA training slides.Ìý

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All RBSAs are required to complete and submit rate sheets according to the categories in the RBSA Risk Table, with the following exceptions:

  • Activities anticipated to generate no external revenues and less than $10,000 of internal revenues during the upcoming fiscal year
  • Activities anticipated to generate no internal revenues, and for which the good or service is produced without any related expenses charged to the speedtype

Revenues do not imply RBSA status if they are generated from one of the following activities:

  • Registration fees for conferences or sponsored events
  • Ticket sales for admission to permanent venues (e.g., museums) or occasional events (e.g., concerts)
  • Fees or fines assessed to students or the public
  • Retail-like sales of goods (e.g., t-shirts, advertising space)
  • Passive revenue accumulation from contractual arrangements, royalties,Ìýor profit-sharing
  • Direct reimbursements wherein the customer funds the purchase of an item used in a service provisionÌý(e.g., equipment or parts)
  • Residual distributions from a scope-based contract in Fund 33

Internal customers
AnyoneÌýwith a CU speedtype (except fund 80). Learn more on our internal customersÌýwebpage.

External customers
Fund 80 speedtypes and those without speedtypes (private individuals, companies, etc.). Learn more on our external customersÌýwebpage.

RBSA Training Sessions

We offer four RBSA training sessions in February-March to help prepare for the upcomingÌýRBSA cycle. Click here to learn more and RSVP for a session.

What are service activities?

Service activities are handled by BFP and Office of Contracts and Grants (OCG). Visit our about service activitiesÌýpage to learn more about the different service activities, and who to contact.